Workflow
Discovery calls booked for new business
Prospects who fit your minimum budget and your services get a discovery call in the new business lead's calendar, and the ones who don't get a polite answer and a link to your portfolio.
For business
AI Receptionist for Agencies
Agencies sell their people's time, and the phone keeps taking it, whether it's a prospect asking what a website costs, a client wanting a quick update, or a supplier who needs a purchase order number. We build AI receptionists and chat agents for marketing, creative and digital agencies that answer those calls, qualify new business, and keep account managers on the work clients actually pay for.
New business calls at a busy agency
The new business enquiry that rings while the whole team is in a client workshop is the one that costs the most, because prospects shortlisting agencies usually call three or four of them the same afternoon. The agency owner often ends up doing intake personally, in between reviewing creative and approving timesheets, and the prospect who wanted a $3,000 logo takes up as much of that time as the one who wanted a year-long retainer.
How businesses use it
Workflow
Routing clients to account managers
A client ringing about Thursday's launch reaches their account manager when that person is free, and when they aren't, the message arrives in Slack or email with the project name and the question.
Workflow
Enquiries from other time zones
An agency in London with clients in New York used to find US enquiries waiting in the morning, twelve hours old. They get answered at the time they're made now, and the discovery call is booked at an hour that suits both offices.
What we do
Qualifying prospects before a call
The agent answers in your agency's name, asks what the prospect needs, what they've budgeted and when they want to start, and books the ones who fit into a discovery call with whoever runs new business. Existing clients who ring for an update get routed to their account manager, or have a message taken with the project name attached when that person is in a meeting. Every conversation lands in your CRM, whether that's HubSpot, Pipedrive or GoHighLevel, with a summary, so nobody at the Monday pipeline meeting has to ask who took that call.
Why agencies hire us for this
Most agencies start with a Starter Agent, from $500, on the main phone line and the website chat, and add follow-up calls or CRM automation once they've seen what comes in. We write the agent's answers in your agency's tone of voice, which matters more for a business that sells its voice than for almost anyone else.
Your team sees every transcript, so the account manager who calls a prospect back already knows their budget, their deadline and the other agency they mentioned.
We don't run a formal reseller or white-label program, so if you want to offer AI agents to your own clients, talk to us and we'll work out an arrangement project by project.
How we work
How the build works
Every build follows the same disciplined path, so you always know what happens next and where things stand.
- 01
Map the workflow
We find where work enters, what breaks, and which systems have to stay in sync.
- 02
Build the automation
We implement the logic, AI, approvals, and integrations that remove the manual steps.
- 03
Launch with control
We test the edge cases, document the flow, and hand off a system your team can trust.
FAQ
Common questions
What kinds of agencies do you work with?
Marketing, creative, digital, web design and recruitment agencies, and most other businesses that sell project work and handle a steady flow of new business enquiries.
Can the agent sound like our agency?
Yes. We write its answers in your tone of voice, test them with your team, and change them whenever you rebrand or add a service.
Can we offer AI agents to our own clients?
We don't have a formal white-label program, but we do work with agencies on client projects case by case, so tell us what you have in mind and we'll say honestly whether it works.
Which CRMs does it work with?
HubSpot, Pipedrive, GoHighLevel and Salesforce directly, and most other tools through Zapier, Make or n8n.
Next step
Talk to us about your calls
Share your stack and the bottleneck. We'll map the first automation worth building and how it rolls out.